Annual Parish Meeting 2009
April 22, 2009
The Annual Parish Meeting will be held at the Community Centre on Saturday 25th April starting at 10am.
Refreshments Available
IMPORTANT DATE – SO TRY TO BE THERE!
WHY?…..Because IT’S YOUR VILLAGE!
Please come and have your say!
Meet your Parish, District and County Councillors
THE APM IS OCCASION FOR ALL AGES TO DISCOVER, INFLUENCE & HELP.
Proposed Cemex Fuel Plant Given Thumbs Down!
November 18, 2008
Minutes 3rd September 2008
September 3, 2008
LONG ITCHINGTON PARISH COUNCIL
MINUTES OF THE MEETING HELD ON WEDNESDAY 3rd SEPTEMBER 2008 AT
7.30 pm IN THE COMMUNITY CENTRE, STOCKTON ROAD, LONG ITCHINGTON
Present: Cllrs:David Cobley (Chairman), David Williams (Vice-Chairman), Barbara Atkins, Ian Briggs, Christopher Hancock Don Loughman, Michael Pails and Adrian McNally
District & County Cllr: Robert Stevens
Parish Clerk: Sue Jack
Southam Police: P.C. Hill and P.C. Joy
Members of the public: 2
1. Apologies accepted: Councillor Spencer (holiday).
2. Questions from members of the public: Mr. And Mrs. Simister, of The Brindles, Marton Road, were concerned about parties held at Marton Road Farm three weekends in a row where loud music was played until 1am Sunday morning. The marquee used – which appears to be permanent – was sited behind the houses in Willow Grove on farm property. It was agreed to inform the Environmental Health officer at Stratford District Council. It was also reported that 4 or 5 mobile homes had been placed at the rear of the farm buildings and it was believed that people were living in them. It was agreed to report this to the Enforcement Officer.
3. Declaration of interests: none.
4. Minutes of the meeting held on 2nd July 2008
Councillor Hancock proposed that the minutes, having been circulated to all councillors prior to this meeting, were signed as a correct record. Councillor Williams seconded this proposal and it was agreed.
5. Police Report:
P.C. Hill reported that youths had been throwing vegetables about on the allotments but had been caught and now written letters of apology to those affected. Damage had been caused to the extractor fan at the pavilion and there was new graffiti but there was no proof to catch the culprit. There was a spate of scrap metal thefts over the county and domestic oil tanks were being drained. Councillor Hancock reported that men on motorbikes were using the Sustrans footpath on Sunday mornings between 12 – 2pm. Councillor Loughman reported that youths were raiding the Co-op waste bins. It was agreed to raise this with the Co-op and ask them to lock the bins. The PACT meetings were now incorporated with the new Community Forum meetings.
6 Reports from committees:
6.1Planning 6.1.1 Monthly report: Councillor Hancock distributed the attached planning report and a schedule of current applications and recent decisions. Stratford District Council, the Planning Authority, had shortened the time available for parish councils to respond to planning applications to 21 days and would no longer agree to extensions of time. Clerks would be e-mailed as soon as an application was received. Concern was expressed at the reduction in time for discussion on new applications. Fir Tree Farm, Bascote - it was agreed to approve the new application. Dallas Burston Polo Grounds - the application for a sign was refused. A master plan was to be presented to Stratford on 8th September and to the Parish Council as soon as possible. The Duck on the Pond - confirmation was required as to which plans had been approved.
6.1.2 Cemex – Climafuel Facility: Councillor Stevens said that he had heard from several people that they were not happy with the increase in the number of lorries which would result from the application. It was agreed to put an item in the Parish Diary encouraging people to object to the County Council and to inform Mrs. King, the Primary School Head, because of the effect of increased traffic on parents and children travelling to school.
6.1.3 Housing Needs: the Clerk had heard from Mr. Barlow that he was liaising with several landowners and would report back as soon as possible.
6.1.4 Enforcement matters: a response was required from the enforcement officer on the outstanding issues at The Buck and Bell, the Polo Grounds, Manor Farm and The Glebe House. Councillor Stevens agreed to help progress these items.
6.1.5 East Area Planning Committee Meeting: no items.
6.1.6 Planning Rota: a new rota was to be circulated to all councillors.
6.2 Street Lighting/Highways
6.2.1 Faulty Lights: PL2 Dale Close and PL16 Church Road were out.
6.2.2 Bus shelter, Southam Road: the Clerk had met Mr. Romano and he had approved the site for a bus shelter at the existing bus stop. It was agreed to commence the process for installing the shelter and to inform adjacent residents of the decision.
6.2.3 Land opposite the Co-op: it was agreed to purchase 3 stones to protect the grass verge and to ask the Co-op to pay for them. The stones should be anti-graffiti coated if possible.
6.2.4 Highways working party items: the poor condition of the Chapel car park entrance to be added to the list. Next meeting 7.30pm on15th September at The Harvester.
6.2.5 Gulley cleaning: Mr. Romano had agreed to arrange for the gulley opposite the Buck and Bell to be jetted.
6.2.6 Diversion of buses: it was agreed to request the diversion of the No.64 bus on 5th November because of the problems caused by cars parking in Church Road.
6.2.7 Village speed limit review for Bascote: it was agreed to arrange a meeting with Bascote residents with, possibly, the help of Ann Hall.
6.2.8 Recycling/waste collections: it was agreed to ask residents if they had unwanted concrete bin stands and if there was a substantial response ask the District Council to arrange to collect them. It was decided not to arrange a green waste collection but to investigate the possibility of the County Council chipper visiting the village after Christmas to chip Christmas trees for residents.
6.2.9 Mr Romano’s Outstanding Defect List: Councillor Hancock undertook to try and ‘age’ some items.
6.3 Playing Fields/Open Spaces
6.3.1 LILAC: the Chairman had attended a meeting recently and it had been agreed to hold an Annual general Meeting on 24th September to elect a new chairman, approve a constitution etc.
6.3.2 Open Spaces Working party items: a) Church road verge – it was agreed to get a quote for granite sets to be installed along this verge to protect it from further damage b) agreed to ask for the balance of the “Noggin” money to be spent on bulb planting around the pond c) the doors of the Stockton Road noticeboard had been vandalised. It was agreed to ask Mrs. Fincham to remove the doors d) Mr. Romano had offered to remove the leylandii hedge on the Southam Road side of Shepherd Close, but not to maintain it. It was agreed to take up this offer and then to decide if any screening is required.
6.3.3 Next meeting: 8pm on 15th September at The Harvester.
6.3.4 Replacement Strimmer: Councillor McNally agreed to obtain a quote.
6.3.5 New Field Area: Grass cutting is required; The Clerk will inform Mr Mann.
6.3.6 Dog Group: This idea to be revived in the Parish Diary.
6.3.7 Galanos: Greenbelt again to be asked about maintenance of land south of SM2.
6.4 Emergency Planning
6.4.1 Parish Emergency Planning booklet: the updated booklet was available from the County Council.
6.4.2 Flood Grant application: a decision was expected in September.
6.4.3 Proposed flood alleviation scheme: Mr. Hau, Environment Agency, had written to say the scheme had not yet been approved.
6.4.4 Severn Trent – proposals for rectifying faulty connection: Mr. Harrison was waiting for a response from Mr. Timms. Clerk to chase up.
6.5 Community Centre:
Councillor Hancock reported that the new kitchen had been fitted during the summer holidays. The lease of the premises needed to be reviewed and updated and a web page on the community website had been prepared. The Annual Horticultural Show was due to take place on Saturday 13th September.
6.6 Finance
6.6.1 Monthly statement: see attached report.
6.6.2 Payments for approval: Councillor McNally proposed that the accounts were approved and Councillor Briggs seconded the proposal. All agreed.
7. Reports from meetings:
PACT meeting 16th July at Southam College: Councillor Loughman reported that the priorities identified had been speeding on local roads and young people in Southam.
8 Attendance at future meetings
8.1 Community Forum (to include PACT meetings) 11th September at 6pm at the Graham Adams Centre, Southam - Cllr. Loughman to attend.
8.2 Southam Area WALC 9th October at 7.30pm at Stockton Village Hall
8.3 Rural Housing Enabling Event 8th October at 4pm at Ettington Village Hall
8.4 WALC AGM 28th October at 7.30pm at The Town Hall, Leamington Spa
9 Correspondence In:
9.1WALC Newsletter
9.2 Community Centre Man. Cttee Minutes13.8.08
9.3 ”Outlook” – Warks. County Council magazine
9.4 Invitation to WCC Chairman’s “At home” 27th September at 6.30pm.
10. Other Items
10.1 Parish Plan: the Chairman had prepared a draft and wanted comments and additional text within the next two weeks.
10.2 Website: the Clerk was to meet Mr. Buchholz on 2nd October.
10.3 Clerk’s Performance Targets: Councillor Briggs to complete.
10.4 BT’s phone box removals: Stratford District Council have objected to Long Itchington removal plan
10.5 New recycling Scheme: concrete bin bag stands – Cllr. Stevens
10.6 Local determination of breaches of Code of Conduct: response to survey required.
10.7 Parish BAP survey: response required.
10.8 Parish diary items: “Stop the drop” CPRE anti-litter and fly-tipping campaign, Cemex open day, Bonfire Night bus diversion, 30mph scheme for Bascote, concrete bag stands, dog group, LILAC.
11. Date of meetings – all at 7.30pm in the Community Centre, Stockton Road, Long Itchington
3rd September 2008 1st October 2008 29th October 2008
3rd December 2008 7th January 2009 4th February 2009
The Chairman declared the meeting closed at 10.45 p.m.
Minutes 6th August 2008
August 6, 2008
Finance Committee meeting 6th August 2008
at 1p.m. at the Community Centre, Stockton Road, Long Itchington
Present: Cllrs. Cobley, Hancock, Loughman, McNally and Williams and the
Clerk, Sue Jack
1. Annual Horticultural Show: it was agreed make a grant of £150.
2. August accounts – see attached: Councillor McNally proposed that the accounts
were approved and Councillor Williams seconded the proposal. All agreed.
3. Manor Farm, Bascote Road field: it was agreed to report the parking of a touring caravan to the Enforcement Officer.
4. The Glebe House, Leamington Road: it was agreed to write and ask for an explanation for the visit to the property from the Enforcement Officer as confirmation had already been given by Councillor Hancock that planning permission had been granted for the erection of a conservatory at the property.
L.I.P.C. ANNUAL REPORT TO THE PARISH, 26TH APRIL 2008
May 20, 2008
THE PARISH COUNCIL (from the Chair).
At this halfway stage in the life of the current Council we are mindful of the responsibility of ensuring succession at the Parish election of 2010, at which time it is probable that some of our longer serving councillors will retire to concentrate a little more on family, gardens and other interests.
Over the past year three councillors have resigned, but it was extremely encouraging to find that a total of six candidates presented themselves to fill the vacancies, and three were duly co-opted. We hope that over the next two years the three unsuccessful applicants will join with the council in discussion and projects, so that we can have a well contested election next time in the knowledge that those elected will all have had some experience of Council work.
The newly elected Councillors are Adrian McNally and Chris Spencer who have previously served on the Council, and Barbara Atkins who is new to our ranks.
Ian Briggs, Chris Hancock, Don Loughman, Mick Pails, Dave Williams and myself complete the nine strong Council.
One indication that your representatives have worked effectively is the award to the Council last March by a local government accreditation panel, of Quality Status.
This means that the hard work, achievements and competence of your parish councillors and Parish Clerk, Sue Jack, aided by their helpers and committees, have now been recognised as meeting all the standards expected of the best parish and town councils.
As well as a closer association with local authorities, this award also means that your parish council is well placed, following recent legislation, to take advantage of any increased powers passed down to grass roots level to assist in improving the wellbeing of the community. Well done all concerned!
SUB-COMMITTEES
Finance & Parish Precept 2008/9 – Cllr Hancock to present.
Highways & Lighting – Cllr Briggs to present.
The Pond and Other Open Spaces – Cllr Williams to present.
Community Centre – Cllr Hancock to present
OTHER MATTERS (from the Chair)
Planning
Flood Prevention Update
Housing
Village Societies – LIFE, Heartstart, Millenium etc
Communications – Notice Boards, The Diary, Courier etc.
The Last 12 Months
Web Site, new field improvements, Pond, more residents attending Council meetings, etc.
Also (mentioned above), street light replacement programme, flood prevention progress, Skate ramp refurb, gen.maintenance, housing needs survey, Neighbourhood Watch etc.
Aims for next 12 months
All in Parish Plan, but LILAC, affordable housing, continuation of good partnerships with the Police, the District and County Councils, Cemex etc. More effort to reduce anti-social activities (such as vandalism, graffiti, dog-fouling, litter dropping), improved communications with the parish, bus shelters, etc.
Minutes for Meeting on Weds 2nd April 2008
May 20, 2008
MINUTES OF THE MEETING HELD ON WEDNESDAY 2nd APRIL 2008 AT 7.30 pm IN THE COMMUNITY CENTRE, STOCKTON ROAD, LONG ITCHINGTON
Present:
Cllrs: David Cobley (Chairman)
Ian Briggs
Christopher Hancock
Don Loughman
Adrian McNally
Michael Pails
David Williams
District & County Cllr: Robert Stevens
Southam Police: P.C.S.O. Katrina Taylor
Parish Clerk: Sue Jack
Members of the public: 2 more on Minutes for Meeting on Weds 2nd April 2008
Annual Parish Meeting 2008
April 2, 2008
The Annual Parish Meeting will be held at the Community Centre on Saturday 26th April starting at 10am.
more on Annual Parish Meeting 2008
Minutes for Meeting on Weds 5th March 2008
March 20, 2008
MINUTES OF THE MEETING HELD ON WEDNESDAY 5th MARCH 2008 AT 7.30 pm IN THE COMMUNITY CENTRE, STOCKTON ROAD, LONG ITCHINGTON
Present:
Cllrs:
David Cobley (Chairman)
Ian Briggs
Christopher Hancock
Don Loughman
Adrian McNally
Michael Pails
David Williams
District & County Cllr: Robert Stevens
Parish Clerk: Sue Jack
Members of the public: 5
more on Minutes for Meeting on Weds 5th March 2008
Parish Council Meetings – 2008
January 1, 2008
- 2nd April 2008
- 26th April 2008
- 5th March
- 7th May 2008
- 4th June 2008
- 2nd July 2008
- No meeting in August
- 3rd September 2008
- 1st October 2008
- 5th November 2008
- 3rd December 2008
Parish Council meetings – just a reminder that meetings are open to the public with a 15-minute session at the beginning for questions. Advance notice of questions makes it more certain that an answer can be provided on the night.